Information on the collection of personal data pursuant to the General Data Protection Regulation
Name and contact information for the person responsible
|Chemical Check GmbH||REACH Registration of Chemicals GmbH||Gefahrstoffberatung Schnurbusch GmbH & Co. KG||Karen Schnurbusch-Beteiligungs GmbH|
|Chemical Check Platz 1-7||Chemical Check Platz 1-7||Chemical Check Platz 1-7||Chemical Check Platz 1-7|
|32839 Steinheim||32839 Steinheim||32839 Steinheim||32839 Steinheim|
Responsible is your respective contract partner. The four companies have a shared responsibility over used IT systems. The processing of contractual transactions may be carried out within the scope of order processing by other named companies. There are agreements for processors between the named companies. The joint controllers agreement is available here.
Data protection officer Chemical Check GmbH Gefahrstoffberatung
Internal protection officer
Chemical Check Platz 1-7
Phone: 05233/ 94 17 116
Purposes for which the personal data is processed
The purposes of the processing activities and its legal bases are
General customer management
- General and order-specific correspondence
- Accepting orders (telephone, email, website)
- Advice (telephone, email)
- Recording master data
- Calculation / revenues / revenue statistics / customer-specific peculiarities
- Customer management in databases
- Customer management of telephone system
- Use of databases / FTP servers
- Use of service portals
- Invoice data
- Participation certificates (seminars)
- Transport documents
- Designing contracts
Customer data from external provision to customs workplace safety/transport
- Visit reports
- Usage time lists
- Risk assessments
- Training overviews/certificates
- Hazardous goods protection plan
- Participation certificates (work safety/ hazardous goods / chemical ban regulations / seminars)
- Accident notification
- Legal advice on contracts
- Provision of 24hr emergency number
- Product registrations
Legal basis for processing
- Queries by email / fax / post
- Queries from website contact form
- Workplace Health Act (ArbSchG)
- Order confirmations
- Trade association regulations
- Chemical Act (ChemG)
- Chemical Ban Regulations (ChemVerbotsV)
- EU directives and regulations (e.g. CLP regulation 1272/2008) and associated implementation regulations
- External provisions to customs
- Internal processes
- National chemical legislation
- Newsletter orders
Categories of personal data collected/processed
|Affected people groups:||Categories of personal data:|
|All customers and suppliers|
|Customers with external provision to customs,|
chemical ban regulation,
Customer accident reports
Categories of recipients of personal data
|internal/external:||Recipient of personal data:|
|CC group internal|
Transfer of personal data to a third country or international organisation
Data transfers to third countries only take place whilst complying with statutory or official requirements. As part of the product notifications, such contact data as contact name, email addresses must be stored with the stated departments to receive product notifications, e.g. in Switzerland and Norway. The basis is the national chemical legislation.
Duration for which the personal data is stored
If personal data is processed during a business transaction, it is deleted at the end of the statutory storage period of 10 years if the right to deletion (right to be forgotten) under Article 17 of Regulation (EU) 2016/679 or the right to restrict processing under Article 18 of the Regulation (EU) 2016/679 is not used. There is no access for deletion of data that must be stored with authorities.
Rights of those affected:
Information, correction, deletion and restriction as well as objection right
You are permitted under Article 15 GDPR to request at any time the comprehensive issue of information about the data stored about you from the person responsible at any time.
Under Section 17 GDPR you can request at any time the correction, deletion and blocking of individual items of personal data by the person responsible.
In addition, at any time you can use your objection right without stating reasons and modify or completely revoke the declaration of consent given with future effect. You can communicate your revocation to the contractual partner either by post, email or fax. You do not incur any costs except for postal charges or transfer costs.
Information on the complaint right to a supervisory authority
The affected person may inform the supervisory authority of infringements of the General Data Protection Regulation or Data Protection Act using the following contact
Federal Officer for Data Protection and Freedom of Information
Telephone: +49 (0)228-997799-0
State Commissioner for Data Protection and Freedom of Information NRW
Encrypted email communication with the federal and state officers for data protection and freedom of information is possible using a public PGP key. The public key can be called up on the relevant authority’s website.
Basis for the provision of personal data / consequences of non-provision
All processing activities are based on statutory, official and trade association regulations or requirements that arise from the order or contract.
The processing of personal data is absolutely necessary to handle this order or fulfil the contract contents.
The issue of an order in writing, orally, by email or internet is considered to be agreement to the processing of personal data for the stated processing activities.
Request processor agreement under: firstname.lastname@example.org